Remove state filters
Global Menu
Main Menu

Latest Events

WA Finance and Sustainability Network Meeting

Event start date: 7/12/2023
Network meetings provide a forum to facilitate the exchange of information and provision of advice that informs both practice and policy, helping build the capacity of organisations to deliver sustainable...

Executive Leaders Conference 2023

Event start date: 11/12/2023
Save the date! The newly refreshed Executive Leaders Conference 2023 will be held on 11 and 12 December 2023 at the Melbourne Convention and Exhibition Centre.

National Disability Awards Ceremony

Event start date: 11/12/2023
Celebrate the significant contribution of individual workers and teams who support people with disability to achieve their goals at the upcoming National Disability Awards.

Related events

Executive Leaders Conference 2023

Event start date: 11/12/2023
Save the date! The newly refreshed Executive Leaders Conference 2023 will be held on 11 and 12 December 2023 at the Melbourne Convention and Exhibition Centre.

AI Now: Using AI in Care Settings

Event start date: 14/12/2023
This hands-on, one day online workshop will equip you and your team to use this revolutionary AI technology effectively and practically within a care organisation or setting.

Emergency and Disaster Management Practice Standard Webinar

Event start date: 14/12/2023
With predicted extreme weather and fire predicted across Australia and an increase in COVID-19 transition, it is essential services are preparing and reviewing their organisational response plans.

Victorian COVID-19 Update: Expiry of regulations affects provider record keeping

NDS COVID-19 News Update

What you need to know

  • On July 12, the requirement for Victorian employers to keep records of their workers’ COVID-19 vaccinations expired.
  • Those who collected the information under the Occupational Health and Safety Amendment (COVID-19 Vaccination Information) regulations must securely destroy or remove it from their records by Friday 11 August.
  • This does not apply to COVID-19 or other health records kept under other laws.
  • We also run through the latest COVID-19 advice and best practice for the sector.

The Victorian Occupational Health and Safety Amendment Regulations 2022, which allowed employers to collect COVID-19 vaccination information on their workers, expired on 12 July. For many providers, this information must be securely destroyed or removed from their records by 11 August.   

COVID-19 vaccination information includes whether a person has received any vaccination against the virus and the date of vaccination, or whether they are unable to receive a dose due to medical contraindication, acute medical illness or because they are under five years of age. 

However, WorkSafe Victoria has made clear that the requirement to destroy COVID-19 vaccination information does not apply to employers that are permitted or required under other laws to collect or use vaccination information. A person's COVID-19 vaccination status is health information protected by other legislation (including the Health Records Act 2001 (Vic). 

NDS have confirmed with WorkSafe Victoria that disability providers with a vaccination requirement for workers as part of their Occupational Health and Safety risk management strategy can retain a record that the worker has met the requirement. 

But note, that worker vaccination compliance or exception for medical reasons does not need to involve retaining copies of their health information. Providers can nominate managers or HR staff to sight the evidence and only record expiry dates. 

An organisation’s decision to require a worker to be vaccinated should consider the worker’s role and level of risk. WorkSafe Victoria and Fair Work Australia have guidance on this.  

PPE and COVID-19 vaccination guidance  

Health authorities still advise disability providers to be ready for a COVID-19 outbreak. Apply risk management strategies according to your setting’s level of risk. They also strongly urge getting the 2023 booster vaccination for all eligible people, especially anyone whose health is immune-compromised.  

In February, the Australian Department of Health and Aged Care issued guidance for providers for the 2023 booster. A person aged 18 or older is eligible if it has been six months or more since their most recent COVID-19 booster or positive COVID-19 test. Children aged five to 17 are eligible under certain criteria.  

Providers of disability accommodation should arrange vaccinations for residents through local general practitioners, pharmacies or other primary health providers. Note, too, that since February 2023, GPs and pharmacies can receive payment for delivering vaccinations off-site to disability accommodation. 

Disability providers can also get residential in-reach services from Primary Health Networks (PHNs) across Australia. They will be contacting disability providers, giving priority to sites that have already received in-reach services for COVID-19 vaccinations. The PHNs will check disability provider vaccination plans for individuals and identify where in-reach services may be needed. 

To support the uptake of COVID-19 booster vaccinations, a video resource from the federal Department of Health and Aged Care helps providers communicate with workers, families and people with disability. It features a discussion between Ricky Kremer from the Council for Intellectual Disability and Jo-Anne Hewett, CEO of Achieve Australia, about promoting COVID-19 vaccination for people with disability. It includes information to support people to make informed choices, including whether to have the vaccination at home or in a clinic. 

COVID-19 risk management resources  

There is plenty of useful guidance about COVID risk management for providers:  

Contact information

For any enquiries, please contact Heather McMinn, Disability Sector Consultant, submit enquiry/feedback, show phone number